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Electronic Document Management

Electronic Document Management

Every day, an organization creates and handles many documents. Ability to manage, store, share and secure them is important for productivity. Electronic Document Management (EDM) plays a central role.


ELECTRONIC DOCUMENT MANAGEMENT: THE BENEFITS

gestion électronique de documents

The benefits of EDM can be summarized in one word: competitiveness. 

But they are divided on several levels:

  • Savings: $20 for the classification of a physical document, $120 for searching for a misfiled document, $220 for reproducing a physical document that’s been lost. These are a few examples of fees that will be eliminated by switching to EDM.
  • Fluidity and Reactivity: locating paperless documents is faster and easier
  • Traceability: quality standards and certified approaches are a priority
  • Accessibility: centralized in a single place, all company documents are available quickly

 

YOUR DRUPAL EDM BY ACTENCY

Choosing an EDM solution involves taking into account certain essential criteria.

  • Interoperability: Drupal EDM works with any type of Web application: editorial web site, e-commerce website, business applications
  • Support and Maintenance: over 500 agencies are referenced on Drupal, with a community of 970,255 members
  • Flexibility: Drupal now represents 22,322 ready-to-use modules, of which 431 are solely for file management. The possible combinations are so numerous it allows your solution to improve with time.
  • Maturity: 1.6% of sites worldwide are running Drupal.

 

OUR EDM FEATURES

  • Advanced search facet
    • Full-text indexing (document content)
    • Fuzzy search
    • Development of keywords
  • Advanced categorization (taxonomy / thesaurus)
  • Versioning
  • Configurable workflow: number of steps, notification, publication programming, archiving
  • Collaboration: Wiki Function, FAQ
  • Integration with Third-Party Systems: BusinessObjects, Lotus Notes, etc.
  • Notification
  • Responsive Design: accessible from tablet and smartphone
  • Management comments and ranking (scoring)

 

EXAMPLES of DRUPAL-IMPLEMENTED EDM BY ACTENCY

  • COLLABORATIVE TOOL FOR SCIENTIFIC RESEARCH ARTICLES: each employee, wherever they are in the world, can: create; edit; comment; receive an alert in real time, on the same article; up to its final publication. (Intranet for Doctors without Borders)
  • BROADCAST 70,000 technical documents to partners for sales support. (Extranet "Business Portal" for Alcatel-Lucent)