Electronic Document Management

Electronic Document Management

Every day, companies create and handle scores of documents. The ability to manage, store, share and secure them is important for productivity. Electronic Document Management (EDM) plays a central role.


BENEFITS OF ELECTRONIC DOCUMENT MANAGEMENT

gestion électronique de documents

The benefits of EDM can be summarized in one word: competitiveness.

But they are divided on several levels:

  • Savings: typical costs to a company that doesn’t invest in EDM are: $20 for the classification of a physical document, $120 for searching for a misfiled document, $220 for reproducing a physical document that’s been lost. These are a few examples of expenses that will be eliminated by switching to EDM.
  • Fluidity and Reactivity: locating paperless documents is faster and easier
  • Traceability: quality standards and certified approaches are a priority
  • Accessibility: all company documents are centralized in a single place and available quickly

 

YOUR DRUPAL EDM BY ACTENCY

Choosing an EDM solution involves taking into account certain essential criteria.

  • Interoperability: Drupal EDM works with any type of Web application: editorial websites, e-commerce websites and business applications
  • Support and Maintenance: over 500 agencies are referenced on Drupal, with a community of 970,255 members
  • Flexibility: Drupal now represents 22,322 ready-to-use modules, of which 431 are solely for file management. The possible combinations are so numerous it allows your solution to improve with time.
  • Maturity: 1.6% of sites worldwide are running Drupal.
     

 

OUR EDM FEATURES

  • Advanced search facet
    • Full-text indexing (document content)
    • Fuzzy search
    • Development of keywords
  • Advanced categorization (taxonomy / thesaurus)
  • Versioning
  • Configurable workflow: number of steps, notification, publication programming, archiving
  • Collaboration: Wiki function, FAQs
  • Integration with third-party systems: BusinessObjects, Lotus Notes, etc.
  • Notifications
  • Responsive design: accessible from tablets and smartphones
  • Comments and ranking (scoring) management

 

EXAMPLES of DRUPAL-IMPLEMENTED EDM BY ACTENCY

  • COLLABORATIVE TOOL FOR SCIENTIFIC RESEARCH ARTICLES: each employee, wherever they are in the world can: create; edit; comment; receive an alert in real time, on the same article; all up to its final publication. (Intranet for Doctors without Borders)
  • BROADCAST: 70,000 technical documents to partners for sales support. (Extranet "Business Portal" for Alcatel-Lucent)

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